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Archive your emails

  1. Figure out which version of outlook you have and then do the following. 
    • In Outlook 2013: Click File > Info > Cleanup Tools > Archive.


      Archive

    • In Outlook 2016: Click File > Info > Tools > Clean up old items

      Clean up old items

  2. Click the Archive this folder and all subfolders option, and choose the folder you want to archive.

  3. Under Archive items older than, enter a date. 

    Archive dialog boxMake sure to save your files in your R drive, NOT your C drive. Any file saved to the C drive is not backed up and once deleted is gone. 

  4. You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.

  5. Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.

  6. Click OK.

*To access your archive use these steps

In outlook,

Go to "File"

Click "Open & Export"

Select "Open Outlook Data File"

And then navigate to the file.When you are done with it. Right click and select "Close [folder name]"

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Turn on AutoArchive

To archive only when you want, turn off AutoArchive.

  1. Click File > Options > Advanced.

  2. Under AutoArchive, click AutoArchive Settings.

    Turn off AutoArchive

    To archive only when you want, turn off AutoArchive.

    1. Click File > Options > Advanced.

    2. Under AutoArchive, click AutoArchive Settings.

    3. Uncheck the Run AutoArchive every n days box.

Choose files or drag and drop files
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  1. Kirsten

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